Ways to Volunteer

Elected PTO Positions

Committees

Event Coordinators

Other

  • Room Parents

New Families Welcome Committee

  • Host “Welcome Meeting” for new Lawrence families in early September.
  • Introduce Principals and key specialists, PTO officers and major event or program coordinators.  Explain how to be included in communications from PTO via e-mail, room parents and administration and how to be included in the online family directory.  Gather contact information as needed, pass info to Newsletter editor to include in mailings as appropriate.
  • Throughout the year, in coordination with front office staff, greet all incoming new families in person and via e-mail and explain how they can be added to the PTO e-mail list and online Directory.  Pass contact information to Newsletter editor as appropriate.
  • Schedule and give school tours to incoming families.
  • For more details contact Charu Puri Sharma and Laura o’Brien

Phonathon Planning and Support

Beginning in November and through January, work with lead Phonathon Coordinator on the following activities:

  • Update and edit the yearly Phonathon “ask” letter that goes out to all Lawrence families in late November.
  • Update and edit information for Phonathon poster for to be posted by late November.
  • Update the Phonathon tracking spreadsheet using previous years’ spreadsheet, current online Directory and information from school secretary.
  • Give information for Phonathon advertising/ communications to Newsletter editor for postings throughout late November and into December.
  • With help of Room Parents, recruit volunteers from each class to be Phonathon callers on Phonathon night in mid to  early December.
  • Using updated spreadsheet and current online Directory, plan and print “call sheets” for Phonathon night.
  • Help track and record incoming Phonathon pledges and donations throughout Phonathon season form mid- November through January using spreadsheet.
  • Help follow up on Phonathon night pledges via e-mail, phone or in person through January.
  • Help prepare and send online and paper thank you notes for all Phonathon donations.
  • For more information contact Jennifer O’Neil at oneil_jenn@yahoo.com.

Yearbook Coordinator

December – June

  • Early December, review contract with the yearbook editor and continue communication until June:  exchanging materials, reviewing, proofreading.
  • Get school photos from our school photographer
  • Review the first draft with every classroom teacher
  • Identify students who do not have pictures, contact families to arrange pictures
  • Contact parents on the “No Media” list for permission to include their children in the book
  • Compile pictures from school and families to create collages
  • Set up online payment method/ announcments, communicate to Newsletter editor and administration
  • Compile and send K-7 book and 8th grade books for publishing
  • Pick up/sort/ and distribute
  • For more information contact Nagmeh Ansari Varasteh nagmehansari@gmail.com

Lawrence Logo Items

  • December to February and as desired through Spring
  • Coordinate with Visual Arts Committee and Art teacher to select a design from 8th grade contest.
  • Confirm and finalize design before December vacation.
  • Review previous years order quantities and place order for T- shirts, sweatshirts, sweatpants/ pajama bottoms and/or other items in mid- January.
  • Plan initial delivery to arrive before Family Fun Night sales launch.
  • Recruit 3 or 4 volunteers to help sell merchandise at Family Fun Night and other key times through Spring and/or set up online re-ordering program.
  • Communicate selling schedule and online ordering details ( if applicable) to Newsletter editor and Room Parents for advertising.
  • For more information contact the current team Maggie Sawada: mugendai_1111@yahoo.com  and  Alice Y Tseng: aytseng916@hotmail.com

EVENT COORDINATOR POSITIONS

Family Fun Night coordinator

  • Recruit team leaders, ideally 5, one from each grade, who will work with the Room Parents from that grade to recruit volunteers and oversee team leaders.
  • For more information contact the current coordinators Vanessa Trien vanessatrien@gmail.com and Alison Kulkarni alisonkulkarni@gmail.com.

October – December

  • team leader 1 – overall manager of timeline, coordinating logistics, documents, works with administrative staff (principal, vice principal, money, and contacts volunteers, 8th grade room parent re: bake sale/coffeehouse
  • team leader 2 – oversees activity rooms – supplies, organization, teacher gifts
  • team leader 3 – oversees carnival and raffle – determines games, rents items, gets prizes and supplies
  • team leader 4 – oversees food court – determines decorations, supplies,
  • team leader 5 – oversees coffeehouse – purchases supplies for night, works with 8th grade parents to staff room
  • extra support – PTO newsletter and tech assistance with publicity and ivolunteer spreadsheet creation/updating
  • Meet and review list of activities from previous year; brainstorm and research new ideas
  • Finalize activities and determine room assignments
  • Coordinate room assignments and usage with Mr. Rogers and individual teachers
  • Determine # of volunteers needed for each room, communicate with appropriate Room Parents
  • Begin to seek/create raffle prizes (big prizes and baskets)
  • Complete facility use form

January – February

  • Inventory PTO closet for FFN supplies
  • Compile shopping list and coordinate purchase of supplies
  • Work with Room Parents to actively recruit and sign up volunteers for  specific tasks and work with vice principal to enlist help of 8th grade volunteers
  • Communicate room setup needs with custodial staff
  • Post needs/advertise event via PTO newsletter
  • Update room signage and activity directions
  • Arrange for petty cash (via PTO treasurer) and radios (if desired)
  • Determine announcements and send to principal (community meetings)

Week of Family Fun Night

  • Coordinate raffle ticket sales
  • Pull together cash boxes
  • Organize all supplies
  • Finalize volunteer needs/adjust rooms, etc. as necessary based on volunteers
  • Make flyers for FFN, give to front office for approval,  post around school
  • Work with principal on day of announcements/raffle prize logistics
  • Make thank you cards for teachers and place in rooms at end of night
  • Specify tickets for food sales; track money collected and receipts for accounting, coordinate with PTO treasurer for deposits and expense reimbursements.
  • Print out all room signs, volunteer lists,
  • Send out emails to volunteers with directions for each room
  • Communicate with vice principal expectations of 8th graders
  • Thank all volunteers via e-mail or in person, share thank you particulars with Newsletter editor for the following issue.

Auction

  • Edit/review the spreadsheet of Auction donors, delete those unsuccessful in past years and identify potential new donors.
  • Edit/write the auction invitation letter and send to potential donors past and present via email, phone and in person solicitation.
  • Arrange and pick up/collect auction items
  • Renew membership and set up the auction site
  • Advertise and announce the auction event by Family Fun Night in early February: take home fliers, posters, Room Parent communication and PTO newsletter.
  • Run and monitor auction for the period of auction (usually late February or early March for 2 or 3 weeks.)
  • Track cash, check and PayPal payments and make arrangements for winner to receive their winning items.
  • Send thank you note to Auction donors.
  • Please contact nagmeh Ansari nagmehansari@gmail.com

Book Fair – Coordinator:

  • In coordination with principals, teachers and librarian decide whether to reinstate a New Book Fair, decide  on a company and exact dates.
  • Communicate with company to review and sign contracts and make arrangements.  (January/ February for a May sale)
  • Recruit volunteers using online system for set up and selling and take down.
  • Advertise and announcement of the event via take home fliers, posters, Room Parent communication and PTO newsletter and teachers.
  • For Used Book Fair, coordinate with principals regarding collection and storage of books for a late May sale.
  • Recruit volunteers (3 or 4) for collection and sorting.
  • Collect and sort books through winter and/or spring depending on space.
  • Recruit volunteers using online system for set up and selling and take down.
  • Advertise and announcement of the event via take home fliers, posters, Room Parent communication and PTO newsletter and teachers.
  • Set up class visitation schedules for both New and Used Book Fairs as applicable.